MINUTES OF ROCKVILLE COMMUNITY NETWORK MEETING November 14, 1996 The meeting was called to order by Bob Skinner at 7:37 p.m. In attendance were Bob Dorsey, Bob Ekman, Barbara Goldstein, Glennon Harrison, John Herman, David Mays, Gail Wisan Muren, Barbara Skinner, Bob Skinner, and Thomas E. Thomas. The minutes of the meeting of October 10, 1996, were read and amended as follows: "II. Discussion of Draft Rocknet Style Guide and Policy Statement for Content Providers A. Policy * * * Specific: 3. Initial free Web page size: 100,000 bytes" Initial free Web page site space changed from 100,000 bytes per group to 1 megabyte per group. With the foregoing amendment, the minutes were approved. I. Report Made by David Mays: Memo of understanding with Sailor still being negotiated; City is still looking to the end of December for installation, with January/February training. Domain name is registered; Dave Mays will control who uses domain name. For Rocknet purposes name will be "Rockville.org" until transition occurs. Discussion about transition plan, statement must be made about what is going to happen before it happens. Thomas E. Thomas asked if Rocknet is ready to be seen; reply was that it is not yet. II. Report from Bob Ekman on Web Page Policies, Procedures and Style Guide Determined at "content" meeting held Saturday, 11/9/96 Order of priority: 1. Policy statement 2. Design 3. Initial baseline operating prototype 4. Style/layered Discussion: Roald Schrack writing Boulder to ask permission to adapt their guidelines, which will protect Rocknet. For discussion with the mayor and council: How do we protect both Rocknet and the City of Rockville from liability for the actions of "guests" on the RockNet web site? City Attorney should probably look at RockNet policy statement. III. Discussion on Interns No response as yet from Montgomery College; suggestion made to check with University of Maryland. IV. Work Session with Mayor and Council Discussion again about paying a "Webmaster" led to determination that Rocknet needs legal status and relationship with City. Decision made to officially contact Mayor and request formal meeting (work session) with Mayor and council, Dave Mays, Thomas E. Thomas, Julie Novack, in early December so that City Attorney's office can assist Rocknet in filing tax exempt papers to achieve "503C status" as independent entity; perhaps City would provide a "pocket" for any income raised by Rocknet. A commission of the City could request funding. Bob Skinner and Barbara Goldstein to draft letter to Mayor. V. Funding Once Rocknet is up and running, sources of funding need to be identified and contacted. Various suggestions included advertising space, fund raising vis-a-vis the sale of T-shirts, etc. Perhaps Chamber of Commerce could help "beat the drum" for Rocknet. Bob Dorsey asked by Bob Skinner to serve as custodian of list of possible sources of funding. VI. Announcement/Kickoff Announcement of Rocknet depends on City recognition of Rocknet's status, tax exemption status. Thomas E. Thomas requested by Glennon Harrison to ask Public Information Office to write a press release announcing the existence of Rocknet and perhaps asking for "volunteers" to "contribute" time and experience to the Rocknet effort. It was discovered that Rocknet's logo had not yet been approved; a vote was called and the logo was approved without objection. VII. Science and Technology Commission Barbara Goldstein indicated interest and support of Science and Technology Commission in creation of Rocknet. Want to know criteria for E-mail accounts, what schools involvement with Rocknet would be. Bob Ekman indicated that conversations he had had with Richard Montgomery indicated an interest; however, certain issues must be considered such as insurance. Bob Dorsey mentioned Amanda Jonas; agreed that Gail Wisan Muren would call her and invite her to meeting on 12/12/96. Consensus was that it would be helpful to have a working session between Rocknet and Science and Technology Commission in January or February; Barbara Goldman to draft something to set up appearance of Rocknet before Commission. Suggestion made that perhaps Science and Technology could draft letter to Mayor and Council to reinforce letter from Rocknet to City - offer themselves as a commission to request funding. VIII. Other Obtain copy of New Zealand charter. Once Rocknet is up and running, check into other alliances, interdependencies with City's commissions, etc. Glennon Harrison requested electronic copies to be provided of all Rocknet minutes so they can be posted to the web site, as opposed to hard copy which has limited application. Meeting adjourned 9:09 p.m.